Complaint

At The Lawson Practice, we take complaints very seriously. We try to ensure that all our patients are satisfied with their experience. When patients complain, they are dealt with courteously and promptly to resolve the matter as quickly as possible. This procedure is based on those objectives.

We want you to know that we aim to react to complaints in the way we would want our complaints about a service handled. We learn from every mistake that we make, and we would like to respond to customer’s concerns in a caring and sensitive way.

All written complaints must be addressed to the complaints manager.

• If a patient complains on the telephone or at the reception desk, we will offer to refer him or her to the complaints manager. If the manager is not available at the time, then the patient will be told when they will be able to talk to her and arrangements will be made for this to happen.

• The complaints manager will speak with the complainant in private, either in person or on the phone and will log the complaint made, every effort will be made to resolve the issue at that time. If the complaint cannot be resolved, the complaints manager will ask the complainant to make a written complaint.

• If a written complaint is submitted, it will be passed immediately to the complaints manager, who will investigate the complaint with the responsible partner and discuss it with those cited in the letter.

• If a complaint is about any aspect of clinical care or the complaints manager, it will usually be referred to the responsible partner for response.

• We will acknowledge the patient’s complaint, and the patient will be advised of the complaint procedure. This should happen within three working days. We will seek to investigate the complaint and respond fully within 20 working days of receipt. If, for any reason, we are unable to investigate and respond in that time frame, we will notify the patient, give an explanation of the delay, and inform them of when they can expect a complete response.

• Comprehensive records will be kept for any complaints received.

• We will make sure that the correspondence about the complaint will be kept separate from the patient's medical record.